Oktoberfest Volunteer Instructions
Thank you so much to our volunteers!
Volunteer Instructions
Please arrive and report to your designation 15 minutes prior to your shift so we can provide any onsite instructions/updates. If you are arriving to volunteer during the middle of the event, you may want to give yourself some extra time to park and get to the event. We have attached a site map with markings and instructions for volunteer parking. We recommend parking at the medical center across from Freedom Park or where we have posted shuttle bus routes. Below are instructions based on your slot.
Set Up Crew Thursday:
Arrive at main tents and if you can, bring strong scissors or wire cutters to cut heavy duty zip ties needed to hang signs and a step stool or small ladder if you have one. I am bringing my tool belt to hold my contractor bag, zip ties, and cutters.
Set Up Crew Friday:
Meet Eric Moore at entrance to Freedom Park parking lot so he can share site map with trucks/vendor space assignments and instruct you how to direct flow. We are telling vendors to empty vehicles and then quickly park in the Freedom Park main lot to remove vehicles from the field. Also, all trash and empty boxes from the vendors need to go in dumpster on site across the parking lot and NOT in our field cans which are for the festival trash.
Main Stagehands:
Look for Mark Oberstaedt (609–519–0851) at the Main Stage area for direction. You will be helping move equipment as sets change.
ID Bands/Token Sales:
Report to the Tokens Tent shown on map which is the ID and beer tokens tent in front of the main beer garden tent. All patrons need a wrist band first obtained with ID verification to purchase tokens. We will be checking IDs at the same tent and usually separate those lines. Tokens are $7 each or 3 for $20. We will cut off sales at 8:45PM. An ATM will be on site and we may be accepting Venmo or using Square- you will get instructions on site at arrival. This year, the local breweries will each have their own tent (4 total breweries) next to the main beer tent, which will have two beer trucks one with domestic and the other with imported beers.
Beer Servers:
Report to the main beer tent (behind beer sales). Servers will spread out work between the aisles of spouts on the two beer trucks Each individual can only order 2 at a time and MUST have a wrist band and token. This year one truck will be imports and the other will be domestic. The local breweries will be in separate clearly marked tents this year and be serving their own beer. A sign will be visible with the list of beers as well as a QR code so that patrons can decide what they want. Do not refill cups.
Contest Coordinators:
Please report to the Merchandise tent to help register people for contest sign ups. You will help the breweries run their contest and direct people where to go and what the contest is.
Merchandise Sales
You will be selling the official T-shirts and beer Steins for Oktoberfest, which are $20 each. We will take cash and electronic payments. In addition, you will sell band merchandise and will need to log all of the band sale transactions into the binder provided. In addition, you will be signing up people for the Stein holding competition and taking payment for that as well, which can be in cash or electronic. Your contact person is Mark Oberstaedt at 609–519–0851.
Parking Attendants
Chantal will meet you at the beginning of the shift to provide maps and the QR codes for the shuttle routes. You will be supervising and directing the main Freedom Park lot (1 person) restricting access to only vendors, gazebo bands, or those with a handicapped sticker. Bring a chair. We will have blockades set up that you will move to let cars in that are allowed. You may also have to direct main stage bands where to go using the map. For the skate park parking lot around the corner, 2 people are needed to direct traffic to ensure nobody double parks or blocks other vehicles in. You can park people along the inside of the fence.
Friday Night Clean Up Crew:
Meet in main tent and help pick up trash/items left behind and drag garbage cans to curb to be emptied and ready for Saturday. Wipe down tables, straighten chairs, and give high fives!
Saturday Night Clean Up Crew
Meet in main tent and help pick up trash/items left behind and drag garbage cans to curb to be picked up. Wipe down and dry table covers to pack up, take down and pack up any signs or MBA equipment, and drink leftover beer along with high fives!
OUR THANK YOU TO YOU!!!
Your t-shirt and complimentary beer tokens will be available for you at the merchandise tent (must validate with wrist band). You are welcome to wear your own company attire/shirt to the event, we recommend comfortable sneakers and comfortable attire.
Thank you so much to our volunteers!
Volunteer Instructions
Please arrive and report to your designation 15 minutes prior to your shift so we can provide any onsite instructions/updates. If you are arriving to volunteer during the middle of the event, you may want to give yourself some extra time to park and get to the event. We have attached a site map with markings and instructions for volunteer parking. We recommend parking at the medical center across from Freedom Park or where we have posted shuttle bus routes. Below are instructions based on your slot.
Set Up Crew Thursday:
Arrive at main tents and if you can, bring strong scissors or wire cutters to cut heavy duty zip ties needed to hang signs and a step stool or small ladder if you have one. I am bringing my tool belt to hold my contractor bag, zip ties, and cutters.
Set Up Crew Friday:
Meet Eric Moore at entrance to Freedom Park parking lot so he can share site map with trucks/vendor space assignments and instruct you how to direct flow. We are telling vendors to empty vehicles and then quickly park in the Freedom Park main lot to remove vehicles from the field. Also, all trash and empty boxes from the vendors need to go in dumpster on site across the parking lot and NOT in our field cans which are for the festival trash.
Main Stagehands:
Look for Mark Oberstaedt (609–519–0851) at the Main Stage area for direction. You will be helping move equipment as sets change.
ID Bands/Token Sales:
Report to the Tokens Tent shown on map which is the ID and beer tokens tent in front of the main beer garden tent. All patrons need a wrist band first obtained with ID verification to purchase tokens. We will be checking IDs at the same tent and usually separate those lines. Tokens are $7 each or 3 for $20. We will cut off sales at 8:45PM. An ATM will be on site and we may be accepting Venmo or using Square- you will get instructions on site at arrival. This year, the local breweries will each have their own tent (4 total breweries) next to the main beer tent, which will have two beer trucks one with domestic and the other with imported beers.
Beer Servers:
Report to the main beer tent (behind beer sales). Servers will spread out work between the aisles of spouts on the two beer trucks Each individual can only order 2 at a time and MUST have a wrist band and token. This year one truck will be imports and the other will be domestic. The local breweries will be in separate clearly marked tents this year and be serving their own beer. A sign will be visible with the list of beers as well as a QR code so that patrons can decide what they want. Do not refill cups.
Contest Coordinators:
Please report to the Merchandise tent to help register people for contest sign ups. You will help the breweries run their contest and direct people where to go and what the contest is.
Merchandise Sales
You will be selling the official T-shirts and beer Steins for Oktoberfest, which are $20 each. We will take cash and electronic payments. In addition, you will sell band merchandise and will need to log all of the band sale transactions into the binder provided. In addition, you will be signing up people for the Stein holding competition and taking payment for that as well, which can be in cash or electronic. Your contact person is Mark Oberstaedt at 609–519–0851.
Parking Attendants
Chantal will meet you at the beginning of the shift to provide maps and the QR codes for the shuttle routes. You will be supervising and directing the main Freedom Park lot (1 person) restricting access to only vendors, gazebo bands, or those with a handicapped sticker. Bring a chair. We will have blockades set up that you will move to let cars in that are allowed. You may also have to direct main stage bands where to go using the map. For the skate park parking lot around the corner, 2 people are needed to direct traffic to ensure nobody double parks or blocks other vehicles in. You can park people along the inside of the fence.
Friday Night Clean Up Crew:
Meet in main tent and help pick up trash/items left behind and drag garbage cans to curb to be emptied and ready for Saturday. Wipe down tables, straighten chairs, and give high fives!
Saturday Night Clean Up Crew
Meet in main tent and help pick up trash/items left behind and drag garbage cans to curb to be picked up. Wipe down and dry table covers to pack up, take down and pack up any signs or MBA equipment, and drink leftover beer along with high fives!
OUR THANK YOU TO YOU!!!
Your t-shirt and complimentary beer tokens will be available for you at the merchandise tent (must validate with wrist band). You are welcome to wear your own company attire/shirt to the event, we recommend comfortable sneakers and comfortable attire.
